Nov 11, 2021
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
NOTICE is hereby given that the Sixth Annual Meeting of Republic Financial Holdings Limited will be held virtually and streamed live to all Shareholders from 2nd Floor Conference Room, Republic House, 9-17 Park Street, Port of Spain, on December 13, 2021, at 9:30 a.m. for the following purposes:
1 To receive the Audited Financial Statements of Republic Financial Holdings Limited, for the year ended September 30, 2021, and the Reports of the Directors and Auditors thereon.
2 To take note of the Dividends paid for the twelve-month period ended September 30, 2021.
3 To elect Directors.
4 To re-appoint the Auditors, Ernst & Young, and to authorise the Directors to fix their remuneration.
5 Any other business.
Once more, out of an abundance of caution, to proactively address the unprecedented public health impact of the global Novel Coronavirus (COVID-19) pandemic and to mitigate risks to the health and safety of our communities, shareholders, employees and other stakeholders, we will hold a virtual meeting, which will be conducted via live webcast. All Shareholders will have an opportunity to participate in the meeting online regardless of their geographic location. Shareholders will not be able to attend the meeting in person.
ATTENDANCE AT THE MEETING
All shareholders will have an opportunity to participate in the meeting online regardless of their geographic location. Shareholders will not be able to attend the meeting in person. Shareholders can participate online using their mobile device or tablet or computer. Registered shareholders and duly appointed proxyholders who participate in the meeting online will be able to listen to the virtual meeting, ask questions and vote, all in real time, provided they are connected to the internet and properly follow the following steps:
1 Shareholders are required to register during the period November 9 to December 10, 2021.
2 To register, shareholders must visit www.rfhl.com/AR2021.
3 Select “Register”, which will then prompt the validation process.
4 Shareholders would be required to provide their full name, address, date of birth, valid identification number and email address.
5 Shareholders will receive an email with a username and password login credentials that will facilitate access to the Meeting on December 13, 2021.
Shareholders attending the Meeting must be confirmed as a shareholder on record as at November 18, 2021.
PERSONS ENTITLED TO NOTICE
In accordance with Section 110 (2) of the Companies Act Chap. 81:01, the Directors of the Company have fixed November 18, 2021, as the Record Date for the determination of shareholders who are entitled to receive notice of the Annual Meeting. A list of such Shareholders will be available, for examination by shareholders, at the Office of the Registrar during usual business hours.
Shareholders of the Company, entitled to attend and vote at the Meeting, are entitled to appoint one or more proxies to attend and, in a poll, vote instead of them. A proxy need not be a shareholder. Any instrument appointing a proxy must be received at the Registrar’s Office, not less than 48 hours before the Meeting. Shareholders who return completed proxy forms are not precluded, if subsequently they so wish, from joining the Meeting instead of their proxies and voting. In the event of a poll, their proxy votes lodged with the Registrar, will be excluded.
To vote on Resolutions, a popup screen will appear stating the resolution number. Simply click (press for touch screens) the button next to the word “For” or “Against” depending on your vote. Please select carefully as you cannot change your vote or vote more than once when your vote is sent. To be able to vote, you must download the Zoom app on your computer or smart phone or tablet before the event.
A final dividend of $3.00, declared for the financial year ended September 30, 2021, will be payable on December 1, 2021, to shareholders at the close of business on November 18, 2021.
REPUBLIC FINANCIAL HOLDINGS LIMITED
This is the Sixth Annual Meeting of Republic Financial Holdings Limited since the Republic Bank Limited Vesting Order (Legal Notice #215 of 2015) and the change of the name, Republic Bank Limited, to Republic Financial Holdings Limited.
DOCUMENTS AVAILABLE FOR INSPECTION
No service contracts were granted by the Company or Subsidiary Companies, to any Director or Proposed Director of the Company.
By order of the Board
Group General Counsel/Corporate Secretary
November 5, 2021
The Trinidad and Tobago Stock Exchange Limited
Thursday 11th November, 2021